HSEO Fiscal Manager
Duties Summary:
The position supports the Hawai‘i State Energy Office’s (HSEO) mission through directing HSEO’s fiscal and accounting functions; providing assistance to HSEO leadership on fiscal matters; assisting in the preparation and presentation of HSEO’s budget; acting as liaison with departmental and central staff agencies; and performing other related duties as assigned.
Job Responsibilities:
Fund Accounting: Establishes and maintains ledgers and other records for all program accounts, including appropriated and non-appropriated general, special, and trust funds; administers the deposits, classification, and recording of all funds received for HSEO programs and classifies expenditures in accordance with policies and procedures of the Department of Accounting and General Services (DAGS) and the Department of Business, Economic Development & Tourism (DBEDT); and reviews purchase requests and contracts for proper coding, availability of funds, and appropriate approvals to ensure expenditures are in accordance with budgeted amounts and Departmental policies.
Budget Planning: Prepares financial statements and reconciles account balances of all funds with records maintained by DAGS on a monthly basis; coordinates the collection and compilation of information and data from projects for preparation of various reports; and maintains effective relationships with staff of DBEDT, DAGS, the Department of Budget and Finance, and other departments.
Budget Preparation and Execution: Assists in the preparation of HSEO budget requests in accordance with budget instructions and deadlines; makes recommendations on specific budget items to the Chief Energy Officer; drafts testimony for legislative budget hearings and prepares responses to requests for data and supplemental information related to HSEO’s budget as requested by the Legislature; attends budget hearings to provide technical budget and program support; and prepares revenue estimates, variance reports, and other budget-related forms.
Fiscal Planning, Monitoring, and Control: Oversees HSEO’s budget, ensuring compliance with the Governor’s budget execution policies and instructions. Reviews impact of any budget restrictions and makes recommendations on where restrictions should be placed; prepares narratives, multi-year financial plans, operational expenditure plans, and allotment requests; monitors available allotment balance to cover planned expenditures; reviews and analyzes fiscal reports and actual versus budgeted expenditures; coordinates contract encumbrances, purchase orders, Pcard purchases, and other relevant expenditure documents; coordinates federal fund draws, invoices, and receipt and deposit of funds; and directs the keeping of inventories of equipment and supplies.
Grants and Agreements: Develops federal grant budgets and justifications in coordination with program staff; administers fiscal management of federal grants and trust funds, including preparation of financial reports; responsible for updating HSEO Project Management Processes and Procedures as required; develops and implements internal control procedures for grant management and compliance with federal regulations; assists with subrecipient monitoring; and serves as HSEO’s liaison for financial audits and prepares the annual Schedule of Expenditures of Federal Awards (SEFA).
Minimum Qualification Requirements
Knowledge: Principles and practices of accounting; principles and practices of public fiscal administration including budgeting and financial reporting for management purposes; State of Hawaii accounting, budgeting, payroll, purchasing and inventory management systems; governmental organization and functions, and departmental functions, programs, and organization; principles and practices of administrative management.
Skills/Abilities: Plan, organize, direct and coordinate fiscal management and related functions for a diverse and ever-changing department, including budgeting, accounting, and payroll; develop and implement fiscal management methods and procedures to improve agency performance and accountability; direct analyses and reporting of fiscal management functions and activities, and coordinate with other management and administrative services functions; speak and write effectively to convey technical information on fiscal management concepts, methods and processes; establish and maintain cooperative working relationships with programs’ staff, central agency and legislative staff, and others.
Education: Graduation from an accredited 4-year college or university with a bachelor’s degree in accounting, business administration or other degree which qualifies as suitable education for the position required. The Chief Energy Officer may consider a combination of education and experience from which comparable knowledge and skills are acquired, subject to review and acceptance.
General Experience: Minimum of two (2) years of progressively responsible professional accounting and/or auditing work experience. One (1) year professional experience in the preparation of budget and the development of long-range financial plans.
Citizenship Requirement: The State of Hawai‘i requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Other Information:
This position is exempt from the civil service and considered temporary in nature. Therefore, if you are appointed to the position, your employment will be considered to be “at will,” which means that you may be discharged from your employment at the prerogative of your department head or designee at any time.
Direct all inquiries regarding this position to: [email protected]
(Monday –Friday, 7:45 a.m. – 4:30 p.m. (HST)
Job Listing: Job Bulletin (governmentjobs.com)